Maximizing Revenue: How Vacation Rental Owners Can Harness the Power of Dynamic Pricing Software

PriceLabs dynamic pricing software for hosts


  • PriceLabs is a dynamic pricing software that helps rental property owners and managers optimize pricing strategies to maximize revenue and occupancy rates.
  • The tool generates optimized prices by analyzing market conditions, seasonality, events, and competitor pricing.  
  • The pricing customization options give you complete control over your vacation rental and Airbnb pricing strategy. 
  • Minimum Stay Customizations help you attract longer-staying guests, reduce booking gaps, and increase revenue.
  • PriceLabs offers dynamic pricing, competitor analysis, performance tracking, and lead time considerations.

What is the PriceLabs dynamic pricing tool?

PriceLabs dynamic pricing tool is specifically designed for the vacation rental industry. The dynamic pricing software solution helps rental property owners and managers optimize pricing strategies to maximize revenue and occupancy rates.

The key features of PriceLabs include:

  • Automated Pricing: PriceLabs dynamically adjusts rental prices based on market demand, seasonality, competitor pricing, local events, and other variables influencing rental rates. 
  • Customization: Users can set pricing rules and strategies, defining minimum and maximum rates, length of stay restrictions, and other specific requirements.
  • Competitive Analysis: Users stay competitive and make informed pricing decisions with market insights.
  • Demand Forecasting: The tool uses historical data and algorithms to predict future demand and adjust prices accordingly.
  • Calendar Integration: PriceLabs syncs with popular vacation rental platforms like Airbnb, VRBO, and
  • Revenue Management Dashboard: The user-friendly dashboard overviews pricing performance, occupancy rates, revenue generated, and other key metrics.
  • Reports and Analytics: Generates reports and analytics to help users understand the impact of their pricing strategies, track performance over time, and make data-driven decisions.
  • Integrated with 90+ PMS: Integrates with 90+ PMS allowing easy import of your listings to PriceLabs and getting started. 
  • Personalized onboarding: Expert solution consultants provide personalized help for additional insights beyond property or revenue management. They analyze your performance data and help optimize pricing strategies and maximize revenue generation.

PriceLabs aims to simplify the dynamic pricing process for vacation rentals, enabling property owners and managers to optimize their revenue without requiring manual price adjustments.

PriceLabs Dynamic Pricing Software
PriceLabs Dynamic Pricing Software

How does PriceLabs Dynamic Pricing software generate prices?

PriceLabs Dynamic Pricing software generates prices by analyzing various factors. This includes market conditions, seasonality, day of the week, length of stay, upcoming events, and competitor pricing. The Base price help tool estimates a base price upon import of listings using listing attributes and performance data. 

Setting the right base price is paramount because the algorithm will suggest prices according to the base price. Therefore, we recommend you set the base price of your property yourself. It will be based on the market data provided by neighborhood date and your knowledge of your listing attributes. 

Users have the flexibility to further customize pricing through date-specific overrides and customizations. The software checks prices against the user-defined minimum and maximum limits. The data-driven approach of PriceLabs ensures that pricing decisions are based on comprehensive insights. They are tailored to the unique characteristics of each listing.

Dynamic Pricing Customizations that vacation rental owners can make using PriceLabs

PriceLabs dynamic pricing software provides several customization options for vacation rental and Airbnb pricing to give you more control over your pricing strategy. 

1. Last-Minute Prices

By default, our pricing system applies a gradual 30% last-minute discount over the next 15 days. However, you have the advantage of customizing these discounts or premiums. Choose from options like “% Flat” for specific percentage discounts, “% Gradual” for gradual changes, “Fixed” for setting fixed prices, or “None” to opt out of default discounts.

Last Minute Prices dynamic pricing software Customizations
Last Minute Prices Customizations

2. Orphan Day Prices

With Orphan Day Prices customization, you can adjust rates to attract bookings and fill gaps in your calendar. By default, a 20% discount applies to 1 or 2-day gaps between bookings. You can customize pricing for weekdays and weekends, set multiple rules, apply rules only within specified time frames, and choose fixed prices or percentage-based discounts. Keep in mind the specific order and limitations when setting rules. Additionally, you can disable default discounts by selecting “No Orphan Day Adjustment.” When an orphan day overlaps with last-minute pricing, specific hierarchy rules determine the applied discounts or premiums.

Orphan Day Prices Customizations
Orphan Day Prices Customizations

3. Day-of-Week Pricing Adjustments

While our dynamic pricing recommendations already consider day-of-week trends, the customization allows you to make additional adjustments on top of our defaults. We recommend against this customization unless you observe unique trends specific to your listings. 

Let’s say your corporate housing experiences higher demand on weekdays than on weekends. In such cases, you can enter a percentage-based adjustment ranging from -75% to 500% to fine-tune our price recommendations. Leaving the adjustment box blank implies no modification. You can apply these adjustments at the listing, group, or account levels to align pricing with your needs.

4. Occupancy-Based Adjustments

Using the default profile, our system adjusts daily rates based on your listing’s occupancy. However, you can toggle on this customization, which allows you to modify the percentages by which your rates are adjusted. You can also choose from pre-loaded profiles designed to implement different pricing strategies. This gives you more control over your pricing and the ability to tailor it according to your needs and preferences.

Occupancy based Adjustments
Occupancy based Adjustments

5. Minimum Weekend Price

This customization allows you to set a different minimum for weekends while keeping your current minimum for weekdays. It will enable you to customize weekend pricing, even during the low season. The customization options include setting a fixed rate, a percentage change based on the base price, or a percentage change based on the set minimum price.

Minimum Weekend Pricing Customization
Minimum Weekend Pricing Customization

6. Minimum Far-out Price

This customization ensures that prices for future dates stay within a specific threshold, even during low-season weekdays. You can set two levels of minimum prices: an overall minimum and a far-out minimum for dates outside a specified period. The customization options include a fixed rate, a percentage change based on the base price, or a percentage change based on the set minimum price. Discounts applied using the percentage change options won’t lower the rates below the listing’s fixed minimum price.

Minimum Far Out Pricing dynamic pricing tool
Minimum Far Out Pricing

7. Define Your Weekend

Our algorithms default to considering Friday and Saturday nights as the weekend for adjustments like minimum weekend price and dynamic minimum stay. However, you can customize this setting based on your specific needs. This customization is beneficial if you’re in a destination with longer guest stays or in a location where weekends are shifted, such as Thursday-Friday in the Middle East.

Weekend Days Customizations using dynamic pricing software
Weekend Days Customizations

8. Custom Seasonal Prices

During peak holiday seasons, such as Christmas and New Year’s Eve, you can raise or lower minimum prices to reflect demand fluctuations during different times or for specific occasions. You can also have a different minimum stay requirement for the said dates. The customization ensures your pricing remains competitive and aligned with market trends, optimizing your revenue potential.

Custom Seasonal Profiles
Custom Seasonal Profiles

9. Portfolio-Based Occupancy Adjustments

This feature allows vacation rental owners to automatically adjust their prices based on the occupancy level of their entire property portfolio. The purpose of occupancy-based adjustments is to ensure that prices accurately reflect demand.

Portfolio-Based Occupancy Adjustments
Portfolio-Based Occupancy Adjustments

10. Pricing Offsets for Mapped Listings

These offsets allow vacation rental owners to adjust prices for specific mapped listings separately from the base pricing. You can use pricing offsets to customize prices for individual listings, ensuring accurate and tailored pricing strategies for better revenue management.

Pricing Offsets for Mapped Listings
Pricing Offsets for Mapped Listings

Using these customizations, you can fine-tune your pricing strategy to meet your specific goals and respond to market dynamics.

Why do you need PriceLabs minimum stay restrictions? 

PriceLabs Minimum Stay Restrictions are essential tools that help vacation rental owners optimize their booking strategies and maximize their revenue. Here’s why you need them:

  • Tailored minimum stay requirements: PriceLabs analyzes market data and booking trends to provide intelligent recommendations for minimum stay requirements. You can align your minimum stay settings with guest demand and optimize your booking potential by customizing your minimum stay settings. This ensures that you attract guests who are more likely to book longer stays, reducing the number of short gaps in your calendar.
  • Preventing short gaps: Short booking gaps can result in lost revenue opportunities. By setting appropriate minimum stay requirements, you can discourage one or two-night bookings that may lead to unoccupied days in your rental calendar. PriceLabs’ recommendations consider local market dynamics, seasonality, and historical booking patterns to help you prevent these short gaps.
  • Maximizing revenue: You can increase your potential by implementing suitable minimum stay requirements. Encouraging longer stays allows you to secure bookings with higher revenue per booking and reduce the time and effort required for cleaning and turnover between guests. This helps you optimize your rental’s revenue and overall profitability.
  • Customization options: PriceLabs offers various customization options for minimum stay requirements. You can set different minimum stay rules for weekdays and weekends, specific date ranges, or even apply dynamic minimum night recommendations. This flexibility allows you to fine-tune your booking strategy and adapt to the unique characteristics of your vacation rental.

By utilizing PriceLabs Minimum Stay Customizations, you can attract longer-staying guests, reduce booking gaps, and ultimately increase your vacation rental’s revenue and profitability.

minstay engine

Pricing strategies for vacation rental owners

Using PriceLabs for pricing optimization offers several key advantages:

1. Dynamic Pricing for seasonality and events

PriceLabs allows you to adjust minimum prices based on seasonal variations, events, or festivals. By leveraging dynamic pricing, you can raise or lower minimum prices to reflect demand fluctuations during different times of the year or for specific occasions. Also, PriceLabs algorithms automatically detect events and adjust your pricing using demand detection. This ensures your pricing remains competitive and aligned with market trends, optimizing your revenue potential.

2. Managing maximum prices for listing value

PriceLabs enables you to set maximum prices to avoid potential negative reviews when the value of your rental doesn’t match the perceived “value” of your listing. For instance, if your property lacks amenities or has yet to undergo recent remodeling, charging excessively high prices may lead to dissatisfaction among guests. Setting a reasonable maximum price helps balance guest expectations and the rental’s offerings.

3. Competitor analysis and occupancy trends

PriceLabs provides valuable insights by allowing you to analyze competitor pricing and monitor occupancy trends in your area. With access to data from up to 350 listings, you can comprehensively understand the market dynamics. This information empowers you to make informed pricing decisions and benchmark your performance against the competition, ensuring your rates remain competitive and attractive to potential guests.

4. Tracking performance and market benchmarking

PriceLabs helps you track your pricing performance over time. By comparing your pricing strategy and revenue performance against market trends, you can identify areas for improvement and adjust your pricing strategy accordingly. This ensures you stay competitive and maximize your property’s revenue potential.

5. Lead time considerations

Understanding your lead time, or the typical booking window for your property, is crucial. PriceLabs allows you to account for lead time patterns and adjust your pricing strategy accordingly. For example, if guests tend to book your property closer to the stay date, offering last-minute discounts might be more effective than discounts for bookings made far in advance. You can optimize your bookings and revenue by aligning your pricing adjustments with lead time behavior.

6. Seasonality awareness

A clear understanding of the seasonality of your vacation rental market is essential. PriceLabs helps you identify high and low seasons specific to your location. By applying seasonal factors, you can adjust your prices to capture peak demand periods and maximize revenue. This ensures your pricing is aligned with market trends and optimally positions your property in the market.

By leveraging PriceLabs’ features and considering factors such as lead time and seasonality, hosts and vacation rental managers can fine-tune their pricing strategies to match their specific market dynamics. 


PriceLabs dynamic pricing software offers vacation rental owners a powerful tool to optimize their pricing strategy and maximize revenue. With advanced algorithms and data analytics, PriceLabs generates dynamic prices based on market conditions, seasonality, and competitor pricing. It provides customization options to fine-tune pricing strategies, attract longer-staying guests, and reduce booking gaps. Features like competitor analysis, performance tracking, and lead time considerations help owners stay competitive and make data-driven decisions. By leveraging PriceLabs, owners can streamline pricing, stay informed about market trends, and maximize revenue in the vacation rental industry.

About PriceLabs

Established in 2014 and headquartered in Chicago, PriceLabs is a leading provider of innovative and easy-to-use dynamic pricing and revenue management solutions for the rental industry. PriceLabs provides a data-driven approach, automation rules, and customizations to manage pricing and stay restrictions that help property owners and managers increase revenues efficiently and easily. With over 90 integrations and a growing list of channels and property management systems, PriceLabs’ automated revenue management solution is built to serve the needs of everyone, from large property managers to single-property owners. Learn more at

Frequently Asked Questions

Does dynamic pricing work on Airbnb?

Airbnb allows hosts to adjust their prices dynamically based on various factors such as demand, availability, and market conditions. Hosts can leverage dynamic pricing software like PriceLabs. It will help them automate and optimize their pricing strategy on Airbnb and to maximize revenue and occupancy rates. 

What is dynamic pricing software?

Dynamic pricing software is a technology tool. It is designed to automate and optimize pricing strategies based on real-time data and market conditions. It uses algorithms, data analytics, and machine learning to analyze demand, competition, seasonality, and other variables influencing prices. 

What is dynamic pricing in the tourism industry?

Dynamic pricing in the tourism industry refers to adjusting prices for travel-related products and services. It is based on real-time demand, market conditions, and other relevant factors. It involves setting prices that fluctuate. They are based on variables such as seasonality, availability, booking trends, customer preferences, competitor pricing, and external events or factors impacting travel. Dynamic pricing allows businesses to respond to market dynamics, increase competitiveness, and capture the most value from each booking opportunity.

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