How to Sync your Airbnb and VRBO calendars using iCal

Syncing airbnb and vrbo calendars using ical

What is Double Booking?

Double bookings are when two or more overlapping bookings are made for a property for the same day. In such a situation, the host needs to cancel bookings, which can affect the property ratings. It usually happens when you have listed your property on multiple platforms, such as AirbnbVrbo, and, which is a common practice if you are to maximize your occupancy and revenue.

Why Should You Connect Your Airbnb and Vrbo Calendars?

It is important to connect your calendars from both the booking platforms i.e., Airbnb and Vrbo, to sync your bookings. It will help you avoid double bookings. This is a key aspect of channel management.

Both Airbnb and VRBO (Homeaway) utilize the same iCal calendar format. They can be easily synced with each other and with other calendars, for example, your Google calendar.

Follow this quick 2-part process to sync your Airbnb and VRBO calendars using iCal:

Part 1: Import your Airbnb calendar into VRBO

1. In your account, go to Host, select Listing, and navigate to the desired listing.

2. On the right panel, locate the pricing and availability settings.

3. Click on “Pricing and Availability” and then select “Calendar sync”.

sync Airbnb and VRBO calendars on iCal

4. Name the calendar you want to import.

5. Choose “Export calendar”.

import and export calendar options for sync calendar on iCal

6. In the Export calendar window, copy the link. 

7. In your (or Homeaway) account, select the property you want to edit

8. Click Calendar in the left navigation menu, then click on ‘Import and Export.´

9. Click on ‘Import a calendar’ and paste the URL copied from the Airbnb calendar into the calendar address field. Ensure that the URL ends with “.ICS” (iCal links). Make sure you’re choosing to Block the calendar below. 

10. Provide a name and a color for the calendar you are importing.

import Airbnb calendar on VRBO

11. Finally, click on “Import” to complete the process.

Your VRBO calendar will now pull in bookings from Airbnb. We need to do the same thing, but in reverse, to have Airbnb pull in your VRBO bookings.

Part 2: Import your VRBO calendar into Airbnb

1. Select the property you want to sync in your (or Homeaway) account.

2. Click Calendar in the left navigation menu.

3. Click the import and export button, and click Export.

4. Copy the VRBO calendar link/URL.

5. On, go to Calendar and select your listing.

6. Go to the panel on the right side or click on Pricing and availability

7. Scroll down to Calendar sync and select Import Calendar. 

8. Paste the URL of your VRBO calendar into the Calendar Address (URL) field.

Import VRBO calendar on Airbnb

9. Name your calendar (e.g. ‘VRBO’)

10. Click Import calendar.

And that’s it! Now, your Airbnb and VRBO calendars are synced. They should update every couple of hours.

How to Avoid Double Bookings

You should know that with iCal, your calendars don’t update immediately. 

So, how often does your Airbnb calendar sync?

Airbnb and VRBO calendars usually take a couple of hours to update. So, there’s a chance that a guest could book on one platform, and another guest could book the same dates on another platform in the time it takes for your calendar to update.

Depending on how often you’re getting bookings, the chances that two guests book the same dates within a few hours of each other could be relatively low.

If you want a real-time connection, you must use a property management system or channel manager.

We hope that you find this guide useful and can successfully sync availability for your calendars!

Get started with PriceLabs

Want to learn what PriceLabs can do for you? See for yourself with a free trial.

Join our newsletter