How vacation rental owners are using PriceLabs market dashboard?

pricelabs market dashboard

Property managers and vacation rental owners from around the globe analyze their vacation rental markets with PriceLabs Market Dashboards. They track their listing’s performance against their competitors by looking at various charts and graphs. These insights help them create a pricing strategy to optimize their revenue. 

Potential investors also use Market Dashboards to identify markets, bedroom count, and amenities that generate the most revenue in a given market.

What are Market Dashboards? 

PriceLabs Market Dashboards are fully automated personalized dashboards that track vacation rental data worldwide and display it as actionable insights and graphs. You can check these reports to get insights into the market trends in your vicinity.

pricelabs market dashboard

Where does the data come from?

The scraped data comes from Airbnb and Vrbo. It is updated daily and processed by our data science team to remove outliers and bad data sets and then converted into actionable insights. This data is NOT direct booking data. However, we capture direct bookings by tracking OTA availability. 

What are Market Dashboards used for?

Vacation rental owners and property managers use PriceLabs Market Dashboard for various reasons. Some of them are listed below: 

Making revenue management decisions for the portfolio

Market Dashboards help you determine what customizations and pricing strategies would best suit your market. For example, you can decide what minimum stay strategy to use. You can also see which dates are receiving more bookings and set your prices and minimum stay accordingly. 

It will help you to understand how to price your Airbnb listing.

Analyzing the market for investment potential

Since you don’t need to have listings to access Market Dashboards, you can use it to analyze the booking trends and performances of vacation rentals in a particular area. You can analyze the market based on various crucial KPIs like LOS trends, average occupancy, average revenue, seasonality, market demand, and much more. 

UnderstandingAn understanding of how vacation rental markets are performing based on these metrics will help you make more informed investment decisions.

Compare your listing with other listings within your area.

Many owners use Market Dashboard to compare their listings’ performances with other listings to identify their strengths and weaknesses and strategies that they can work on. This is a great tool to identify your booking trends with others and determine if you want to switch to a different property manager who is better at managing listings in your area. 

You can also create a comp-set in Market Dashboards that doesn’t include your own host ID. You can exclude your listing when making comparisons to get a better understanding of the overall market trends and performance. Also, you can compare the performance of a specific property manager in addition to excluding your own listings.

Make sure that you are focusing on specific listings’ markets if you want Market Dashboard to work for you successfully for any of the above-mentioned use cases.

How to create a Market Dashboard for your vacation rental?

To create a Market Dashboard, you first need to create an account on PriceLabs. If you already have an account on PriceLabs with your listings uploaded, then just click on the Market Dashboard button in in it, then just click on the Market Dashboard button on the top right corner. To become eligible for the one month free subscription to the Dashboard, you just need to add your payment method. You will be given one credit to create your Market Dashboard. Every new account is eligible for a free subscription.

On the Top Left Corner, you will see ‘Credits Left’

market dashboard for vacation rental

After one month, you can either continue by getting a paid subscription or turn off the Daily Refresh button to stop getting updates. You won’t be charged for the service in that scenario.

These Dashboards draw data based on the address you mentioned of the listings while creating the dashboard. It can be anywhere in the world; as long as there are Airbnb or Vrbo listings in that area, PriceLabs will be able to pull the data and present it to you. 

Once you have gained your free credit, click on ‘Create Dashboard’ to make your first dashboard. Enter a location (this can’t be changed later) and search radius for your report. Your radius can be anywhere between 0.1 Km and 50 Km, and you can change it later. This radius tells us how far out listings you want to analyze. 

market dashboard for vacation rental

Click ‘Continue’ to verify a map’s location and search radius. Click ‘Continue’ again. 

Next, fill in the Dashboard’s name, currency (default currency is USD), and select the Market Dashboard plan according to your requirement and then click ‘Generate Dashboard’. 

pricelabs market dashboard

It will take 5-10 mins to generate your Dashboard for the first time. Once a dashboard has been developed according to your location and search radius preferences, you’ll see several tables and charts. These visually represent details about rates, occupancy, and booking trends for listings in your selected area.

You can also use PriceLabs Portfolio analytics to understand your listing performance and improve your pricing strategy for free.

revenue management KPIs

Listing Map and Comp-Sets

Once you have created a dashboard, you’ll see all the listings in that area. You can choose to look at specific listings based on the number of bedrooms by selecting those in filters at the top left corner. 

revenue mangement with market dashboard

The map will show the approximate location of the current active listings in the report area. You can hover over each dot on the map view to see how many bedrooms that listing has, along with the average rate over the next year. The color of each dot is determined by the listing’s average rate, while the size of the dot corresponds to the listing’s size. The tool in the top right of the map will let you pan, zoom, and select areas on the map. Double click on the map to unselect any selections you’ve made. 

You can also customize groups to manage multiple listings together.

How to create a Comp Set?

To look at data from specific kinds of listings, you can create a comp set. To do this, you can draw a lasso on the map to select the particular area from which you want to retrieve the data. When you click on create comp set box, you will only see vacation rentals from that specific area. 

creating a comp-set
creating a comp-set

You can use the bedroom filter on the left to select a specific number of bedrooms per unit and see properties with that bedroom count. Then use the check box to add the bathroom filter to the listing grid. Filter by bathroom count and select the listings you want to include in your comp-set. You can also choose properties based on their reviews, their management style (individual property or managed by property managers), amenities, etc.  Just click on column filters to select your preferences.

revenue management with market dashboard

Now, you can select all the properties that appear after applying the filters by clicking on ‘Select All’ or manually selecting the properties you want to analyze. You can also sort these properties by clicking on any of the given criteria. 

market dashboard

Once you’ve selected your vacation rental listings, give the comp-set a name and click ‘Generate Comp Set’. You’ll be prompted to verify the name and number of listings included. Click to confirm your selection, and your comp-set will appear on the list of available comp-sets in the drop-down on the top left of the Dashboard. You can use your comp-sets or any of our pre-loaded comp sets to filter the data shown in the rest of the Dashboard.

vacation rental markets

You can view each listing on Airbnb using the link provided against each listing.

vacation rental markets

Making Revenue Management decisions about your vacation rental using Market Dashboard

You can use the Market Dashboard to make informed decisions about your revenue management strategy. We can help you in the following ways: 

1. Finding the correct price level

To view the prices set by other listings you have selected in your comp-set, you can set a filter for ‘Median booked Prices’ under the Future Price section. The colors will show you what prices people are booking at. The median listed price is the one where the black line touches the pink line.

vacation rental markets

You will notice that the median booked price is below the median listed price in the low season. However, it is above the median listed prices in the high season and below in the future. 

2. Optimizing prices for high-demand dates

2.1. Key future dates 

Key Future Dates appear under the Price and Occupancy Trends section. This chart spotlights a few dates with a higher occupancy percentage than those surrounding them. You can use the listed dates to spot emerging high-demand periods and adjust pricing and stay requirements accordingly. You can check out how each of these dates appears on the Future Occupancy Chart below to compare how bookings are being made on surrounding dates.  

vacation rental management

2.2. Future occupancy, bookings, cancellations (historical view)

  • The Future Occupancy, Bookings, and Cancellations graph have three lines:
  • Occupancy (gray)
  • Pickup (black)
  • New Cancellations (red) made in the selected time frame

The occupancy graph can give you an idea of which dates are still busy and which are low-demand dates. The data helps you to understand how you should price your property according to market demand on different dates. By default, the chart will show the following year’s data, but you can use the sliders below the chart or the date range selectors to narrow in on a shorter date range or select the number of past days for which you’d like to see booking activity. 

By selecting the date range or scrolling the bar at the bottom, you can have a historic view of the data. You can see which dates witnessed a higher booking trend in the previous year and make booking trends forecast accordingly. 

analyze vacation rental performance

2.3. Cross-referenced with future prices (historic view)

The Future Prices graph details how property managers are pricing their properties for future dates. Between this and the graph above, you can start thinking about your properties’ revenue management strategy. 

analyze vacation rental performance

The Median Booked Price line estimates the prices at which listings are getting booked. This line is not shown by default since it’s an estimate, but you can add the line to view the forecasts along with the percentile graphs by ticking the Median Booked Price box above the chart.  

3. Optimizing the occupancy of a vacation rental with minimum stay:

3.1. Length of stay by stay date

The Length of Stay by Stay Date graph shows the typical duration of bookings made for any given date in the past number of days selected. You can hover your mouse over the graph to see details on stay length and average nightly rate for a specific date. This helps you identify how long guests typically book for during significant events, holidays, etc., allowing you to set minimum stay restrictions and booking overrides accordingly. 

performance KPIs

You can also check out the past LOS trends by using the black line below the graph to scroll back in the LOS by stay date graph, 

3.2. Minimum stay strategy

You can set your minimum stay strategy by looking at your selected dates’ length of stay by the stay date graph. For the dates that are receiving more days, your property will more likely be booked for a higher number of nights if you increase your minimum stay for those dates. 

3.3. LOS vs. booking window

LOS vs. Booking Window charts compares the booking window to the length of stay for booked nights. The number of busy nights for each lead time range is presented in the left chart and the number of occupied nights booked in each stay length category is presented in the right chart. 

vacation rental performance KPIs

If you click the drop-down, you can see different options to view occupied nights and bookings data. The options there are: 

  • Occupied Nights
  • Occupied Nights by LOS and Booking Window
  • Number of Bookings
  • Number of Bookings by LOS and Booking Window
  • Occupied Nights Weekend Only
  • Occupied Nights Weekend Only by LOS and Booking Window
vacation rental booking data

If you switch your view to break down the occupied nights by LOS and booking window, you can see on the left that last-minute stays booked in the past 30 days range in length from 2 to 14 days. On the right side, you can see that lead times for the popular 3-4 day stays in this area are usually 2 days or more.

4. Optimizing your bookings based on offered amenities and policies

4.1. The Amenities Section

This section has two charts detailing desired features in a listing. The chart shows the percentage of vacation rentals with an amenity and the percentage of bookings received by the listing with that amenity. The ‘Common Amenities’ chart presents the amenities by the percentage of listings that have them. In contrast, the Desired Amenities chart arranges the amenities by those with the most significant difference between the percentage of listings with that amenity and demand for those listings.

This can help you determine if providing an extra service would be worth the investment or not. If a certain amenity is in demand in your market, then you can include that in your listing and competitively price your vacation rental. 

analyzing vacation rental market data

If there is a specific amenity you are trying to find details on, you can use the search bar to see how many listings in your area have that amenity. Note that this searches only for the 50 most common amenities in your market. If an amenity, like shampoo, is in high demand right now, make sure to add that to your vacation rental and its listing page. 

4.2. Weekly and monthly discounts

Similar to the amenities charts, the Weekly Discounts and Monthly Discounts charts show the percent of bookings made in the past 30 days compared to the percent of listings that have a fee in that range. 

It shows which weekly or monthly discounts are more popular. The red-colored bar on the chart shows the percentage of listings that offer discounts. The pink-colored bar exhibits the percentage of bookings received for a specific discount range. 

market data

4.3. Cleaning fee & Cancellation Policies

The given chart shows the percentage of listings and bookings made for different Cleaning Fees and Cancellation Policies. 

market data

Pre-filtering the comp sets makes sure that your cleaning fee is not compared to a listing with a larger or smaller bedroom count. To determine your cleaning fees, you should go over the cleaning fee graph that has the percentage of listings with a specific fee vs. the percentage of bookings. This helps you avoid setting a very high or low cleaning fee. Otherwise, it would either discourage bookings or result in a lack of profits for the owner. 

Analyzing vacation rental markets for investment potential

If you are looking to invest in a vacation rental property, then the market dashboard can help you determine if the market is worth investing in. You will have to first create a comp set with all the amenities and bedroom count you intend to invest in. 

  • In this regard, the most helpful thing would be to go through Market history by bedroom category graph. You can then compare revenue and occupancy by bedroom count quickly. This will help you determine what properties can generate income according to their bedroom count. 
  • Also, use this to figure out which types of listings match the operational capacity you will potentially have. You can see which properties cater to short stays and which ones cater to the midterm or more extended stays. Then you can identify what would be more beneficial for your property to optimize your potential revenue. 
  • You can also look through the ‘Desired Amenities’ graph or create multiple comp-sets for pool, hot tub, beachfront, etc. You can then compare revenue for similar listings with different amenities. This will help you determine which amenities get more bookings than others. 

PriceLabs Market Dashboard is a popular tool among vacation rental owners and property managers. If you want to optimize your vacation rental revenue then go to PriceLabs Market Dashboard and create your account. You can try out the tool for free for a month and then decide if you’d like to continue with the subscription or not. 

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