Vacation Rental Pricing Tool for Short-term Rentals

Vacation Rental Pricing tool


  • A vacation rental pricing tool automates the process of gathering, analyzing, and utilizing pricing data in a competitive market.
  • It helps you avoid guesswork and take a more data-driven approach to pricing your vacation rentals.
  • A data-driven pricing strategy leads to more bookings, fewer vacant nights, and higher revenue.
  • With data and insights from PriceLabs, you can gauge your pricing strategy and determine the right price for your rental based on seasonality, day of the week, and length of stay.

Setting prices for your vacation rentals would be easy if you only had to consider the differences between high and low seasons. But, the demand from guests can change a lot even within each season.

Sometimes, you can anticipate changing demands. Say you might know about a local event coming up and have data from the past to show how demand can shift for certain dates. But there’s no surefire way to predict that this year will be like last. To add to the challenge, you must keep your prices competitive to maximize revenue. Manually performing competitor research several times a year can be time-consuming, and the results might be inaccurate.

The solution? A pricing intelligence tool for vacation rentals and short-term rentals.

What is a Vacation Rental Pricing Tool?

A pricing intelligence tool automates the process of gathering, analyzing, and utilizing pricing data in a competitive market. This helps you avoid guesswork and make informed decisions about how to price your rentals to:

  • Maximize occupancy
  • Minimize the chances of orphan days
  • Maximize revenue
  • Stay competitive

Why Use a Pricing Intelligence Tool For Your Vacation Rentals?

Pricing intelligence tools can track and analyze competitors’ pricing strategies in the ever-changing vacation rental market. This allows you to stay up-to-date with what similar properties are charging, helping them remain competitive. Meanwhile, you can save valuable time and focus on other business aspects.

Apart from automation, pricing intelligence tools also help you maximize your occupancy and revenue through dynamic pricing. They use algorithms and real-time data to recommend optimal pricing adjustments based on demand, seasonality, local events, and competitor rates.

Choosing The Right Vacation Rental Pricing Tool

With many pricing intelligence tools, you might find it hard to decide on one. To help you, here is a checklist to help determine which dynamic pricing tool is the right choice for you.

  • The tool should seamlessly integrate with your property management software or channel manager to avoid platform price inconsistencies.
  • The pricing plans of the product should be consistent with your budget and annual revenue. You must also consider what percentage of your revenue you will have to pay. A high percentage can significantly affect your earnings if you have many listings
  • If you are not ready to purchase immediately, look for a pricing intelligence tool offering a free trial.
  • If you have delegated pricing to a team of experienced revenue managers, you must choose a customizable vacation rental pricing tool. It will enable them to tweak their pricing strategy manually, combining artificial intelligence with human expertise.

Thrive In a Dynamic Market With Dynamic Pricing

Dynamic Pricing by PriceLabs analyzes historical and market data to generate automated pricing recommendations tailored to help you optimize your prices.

With Dynamic Pricing, you can implement a data-driven approach to discover your ‘Goldilocks Zone’ and maximize revenue accurately. Here is how it works.

How PriceLabs Dynamic Pricing Tool Works

Our intelligent algorithms have been designed to leave no stone unturned. The recent PriceLabs Breakthrough Release star feature Hyperlocal Pulse harnesses a hyper-local data set to optimize your rates to maximize revenues. We offer smart pricing recommendations that factor in market conditions while allowing customizations. Once you import your listings, you can set a base price per your preferences or use the one suggested by our Base Price Help tool.

Then, you can view the prices for each listing for present and future days through a single, centralized dashboard. PriceLabs calculates the best price for each night by considering the base price and applying pricing adjustments based on the following:

  1. Time of the year: Prices are adjusted based on whether it is the peak season or the off-season
  2. Day of the week: Weekends and weekdays typically show different patterns in market demand
  3. Events and Holidays: Holidays, long weekends, festivals, and local events have historically led to changes in supply and demand.
  4. Lead time: Discounts for last-minute bookings or premiums for far-out bookings are applied to nightly rates according to booking lead time.
  5. Minimum Length of Stay Restrictions: You can set a minimum length of stay restrictions to manage bookings for different seasons and booking windows. This helps revenue managers maximize occupancy and avoid orphan days. MinStay Recommendation tool will provide you with minimum stay suggestions based on competitor and historical data to further help you with your minimum night strategy.

About PriceLabs

PriceLabs is a revenue management solution for the short-term rental and hospitality industry, founded in 2014 and headquartered in Chicago, IL. Our platform helps individual hosts and hospitality professionals optimize their pricing and revenue management, adapting to changing market trends and occupancy levels.

With dynamic pricing, automation rules, and customizations, we manage pricing and minimum-stay restrictions for any portfolio size, with prices automatically uploaded to preferred channels.

Every day, we price over 275,000+ listings globally across 125+ countries, offering world-class tools like the Base Price Help and Minimum Stay Recommendation Engine. Choose PriceLabs to increase revenue and streamline pricing and revenue management. Sign up for a free trial at today.

Frequently Asked Questions

Q1. Why should you use price intelligence software?

If you own a short-term vacation rental, use pricing intelligence software to optimize your pricing strategies for maximum profitability, analyze competitor data, adapt to market changes, and save time on manual research.

Q2. How can dynamic pricing help your rental business?

Dynamic pricing can significantly benefit your rental business by maximizing revenue and occupancy. It adjusts rental rates based on real-time factors like demand, seasonality, local events, and competitor pricing. This approach ensures you charge the optimal rate at any given time, attracting more guests during peak demand while offering lower rates during off-peak periods. Dynamic pricing helps you strike the right balance between occupancy and revenue, leading to increased profitability and competitiveness in the vacation rental market.

Q3. How do you determine the perfect pricing for your vacation rental?

To determine the perfect pricing for your vacation rental, start by researching your local competition to understand their rates and offerings. Next, calculate all your costs, including mortgage, utilities, maintenance, and property management fees. Finally, consider your target market’s willingness to pay by analyzing demand, seasonal variations, and special events in your area. Balancing these factors will help you set a competitive and profitable rental price.

Get started with PriceLabs

Want to learn what PriceLabs can do for you? See for yourself with a free trial.